Open Conference Systems

Online Submissions

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Author Guidelines

For Lightning Talks, submissions consist of a title and an abstract at most 1 page long. The abstract should provide an overview of the talk's subject. Reviewers will judge whether a submission is within scope of the conference (see above). If applicable, the abstract must also state the license and give the URL where the source code is available so reviewers can verify that the open-source requirement is met.

The abstract should be uploaded as a file in Portable Document Format (PDF, strongly preferred) or plain text format. The uploaded document should include title, authors, author affiliations, and references as applicable.

For Software Bazaar entries, submissions consist of a title, which will typically be the name of the software (or visualization method) being presented, the URL of a website where more information about the software can be obtained, and the license under which the source code is available. The provided website must contain a link to where the source code (and possibly binaries) can be downloaded. If it is not obvious from the provided website, the submission must describe what the software does. Reviewers will judge whether a submission is within scope of the conference, and need to be able to verify whether the open-source requirement is met.

The submission should be uploaded as a plain text file, or in Portable Document Format (PDF) format.

Software Bazaar presenters are expected to bring their own laptops for presentation, and any auxiliary devices necessary (such as a mouse). Power will be available at the presentation tables (110V/60Hz, US-style plugs; international presenters need to bring a suitable adaptor). Please let the organizing committee know as much in advance as possible if you expect to have unusually high demands for wireless network bandwidth. Note that commercial marketing activities are not permitted -- presenters wishing to promote commercial or proprietary services or products should contact the Evolution conference about exhibitor space.

Review Policies:

Full talk abstracts are reviewed by 2-3 independent reviewers for 3 criteria: 1) Is the abstract within the conference's desired areas of topics or not? 2) To what degree does the submission merit a full talk, versus the alternative of a lightning talk? 3) Are the open-source requirements met if the submission concerns a specific piece of software for use by the research community?

Lightning talk abstracts are reviewed by 1-2 independent reviewers and an organizing committee member for 2 criteria: 1) Is the abstract within the conference's desired areas of topics or not? 2) Are the open-source requirements met if the submission concerns a specific piece of software for use by the research community?

Software Bazaar entries are reviewed by 1-2 independent reviewers and/pr an organizing committee member for 2 criteria: 1) Is the software to be presented within the conference's desired areas of topics or not? 2) Are the open-source requirements met?

Submission Preparation Checklist

1. The submission file is in Portable Document Format (PDF, strongly preferred for abstracts) or plain text format (strongly preferred for Software Bazaar submissions).
2. If the submission is for the Software Bazaar, or concerns a specific software system for use by the research community, that software is licensed with a recognized Open Source License, and the license is expressly stated in the text. The software is available for download, including source code, by a tar/zip file accessed through ftp/http or through a widely used version control system like cvs, Subversion, git, Bazaar, or Mercurial, and the download and source code URLs are stated in the text.

   I understand that my submission cannot be accepted before this requirement is met, and that submitting before it is met does not establish precedence in the event that my chosen track fills up early. I understand that my submission will be declined if it is not met by June 27, 2010, at the latest.

3. I understand that I am asked to be willing to serve as a reviewer of other submissions. I understand that not every submitter will necessarily be asked to review a submission. 

Copyright Notice

Authors who submit to this conference agree to the following terms:
a) Authors retain copyright over their work, while allowing the conference to place this unpublished work under a Creative Commons Attribution License, which allows others to freely access, use, and share the work, with an acknowledgement of the work's authorship and its initial presentation at this conference.
b) Authors are able to waive the terms of the CC license and enter into separate, additional contractual arrangements for the non-exclusive distribution and subsequent publication of this work (e.g., publish a revised version in a journal, post it to an institutional repository or publish it in a book).
c) In addition, authors are encouraged to post and share their work online (e.g., in institutional repositories or on their website) at any point before and after the conference.

Privacy Statement

The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.